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SharePoint Usage Enablement

Beam Project Type: Tooling Project in Develop Phase

MS SharePoint and Office 365 have been adopted and installed by many area non-profits, which is a good step toward cloud-based collaboration so that information and document sharing can take place outside the office. However, much of the power of SharePoint is not known to these organizations, such as how it can be used to build intranet/extranet websites and workflow applications that manage essential operations such as contact (Client/Donor) management. This project will lead to: (1) Getting small non-profits to better use SharePoint and (2) Build simple CRM (or other apps) to demonstrate the quick app development capability of SharePoint.

Detailed Description

Strategy

1. Self learning

2. Recruit SharePoint SME's and IT enthusiasts

3. Teach the teacher

4. Identify use cases

5. Build SharePoint web apps

Impacts

PlanScape

Level 1: Business Process ; Mentoring ; Technology Enablement

Level 2: Technology Enablement

DMC: Learning Environment

Community Health:

Results

- Better communication and virtual teaming within an organization and among organizations

- Seamless hand-offs of actions/project tasks

- More transparency and accountability

 

 

Indicators (What are some of the signs that progress is being made?)

- IT costs reduction

- User satisfaction

 

Highlight Activities

2018-05-20

Link to => Secured Team Room (log in required)

Status Reports Related PlanScape Status on: Business Process, Mentoring, Technology Enablement

January 16, 2018 TBD: SharePoint and IT skills recruiting and teaming

We are recruiting BP and technical folks to join the team. We will kicking off an intro meeting by 1st week of Feb.

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November 02, 2018: Open Beam: A "For Purpose" Entity

openBeam is having conversations with for-purpose agent(s) to explore the adoption of holacracy framework.

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October 04, 2018: 6 Crtical Components for Discovery Square

Presented to DMCC Board in its September 2018 board meeting.

 

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October 02, 2018: Greater Rochester Non-Profit Partners (GRNPP) Formal Alliance Proposal

Announcing Rochester Area Nonprofit Consortium Forum November 13, 2018 and info on prior webinars to formally kick off this work. A number of members of the Greater Rochester Non-Profit Partners (GRNPP) are proposing a formal alliance framework.

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September 18, 2018: Diversity Council newsmaker

A sample of Diversity Council community engagement activities.

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July 27, 2018: CNG Steering Committee info "Stop the Census Citizenship Question"

CNG Steering Committee helping LWV spread the word to "Take Action Now To Stop the Census Citizenship Question!"

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July 11, 2018: Prosperity Initiative

2018-07-011

Minority Business Conference hosted by SBDC, Diversity Council and Prosperity Initiative

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June 22, 2018: Olmsted County, MN Community Health Improvement

Recruiting members to join Community Engagement Workgroup.

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June 22, 2018: Olmsted County Complete Count 2020 Presentation to CNG

Complete Count 2020 representatives conducted a community briefing at 2018-06-21 CNG meeting on the importance and logistics of Olmsted County social and public agencies build out a network of helpers to ensure a complete count in 2020.

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June 18, 2018: Olmsted County, MN Community Health Improvement

Volunteers are needed to help facilitate a Poverty Simulation on Tuesday, August 14, 2018.
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June 15, 2018: Mayor Brede signed ICI pledge

On Wednesday, June 13th, 2018 at 11:00 am, the Journey to Growth team, the City of Rochester and citizens of Rochester will gather in the City Hall Atrium for a special Signing Ceremony, designating Rochester as the first U.S. City to join the Council of Europe’s ICI (Intercultural Cities Initiative) program.

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May 10, 2018: Community Health Collaboration Conversation: Public Health, the Y and Diversity Council

Al Lun, openBeam, facilitated a 2018-05-8 meeting with Josh May, the Y; Dee Sabol, Diversity Council and Meaghan Sheridan, Olmsted Public Health to introduce each organization's community health related activities.

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May 09, 2018: Rochester Area Volunteer Fair 2018

List of agencies participated in April 12, 2018 Community Volunteer Fair.

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Last modified by support on 2018/11/03
Created by support on 2018/01/16

Site Information
Beam
  • For the commercial sector, we tend to register startup activities (new companies and new commercial projects) that bring diversification and high-impact opportunities to the area.
  • For the non-profit sector, we wish to shine light on all the organizations and services that otherwise labor under relative obscurity.
  • Our hope is that dmcbeam.org will encourage cross-sector collaborations and creative solutions.

While there are a number of registries in the community, dmcbeam.org's  distinct value is to pilot a database with a data structure and categorizations that answer the questions such as: What organizations or projects/programs in our community that have purported relevance with some of the over-arching focuses put forward by initiatives such as DMC, J2G and Health Improvements?

This database could be used as one of the ways to explore the capacities of the community. If you are someone on an exploratory journey to learn about the greater Rochester community. dmcbeam.org could be an interesting first step.

Definitions
The following defines the various project phases:
  1. Available - a product, program or service is in production
  2. Develop - program or application is being developed
  3. Plan - idea is solid, stakeholders are identified, and there is strong commitment to go forward from all parties.
  4. Concept Phase - idea scoped out with enough details to give an early sizing and/or to build a proof of concept
    demonstration
  5. Pre-concept Phase - an early idea or a requirement.
Links
Links to Beam and beam sub-sites: